• Limited shuttle service using electric transport carts for accessibility

• Coordination with regional transit authority for public transportation options

• Full perimeter fencing as required by permit and safety plan

• Generator backup systems supporting all major production areas

• Emergency access routes maintained and clearly marked

• Identify K-LOVE regional/national partnership contact

• Prepare K-LOVE partnership proposal brief

• Schedule introductory call with K-LOVE events team

• Evaluate: Eventbrite, TicketSpice, AXS, or custom platform

• Require: RFID or barcode scanning at all entry points

• Require: Offline scan capability for connectivity outages

• Age-appropriate activities for children and pre-teens

• Teen-focused programming aligned with the festival's faith themes

• Safe, staffed, clearly defined family-friendly zones

• Interactive experiences reinforcing the weekend's message

• Family photo opportunities and keepsake moments

• Kid-friendly food and beverage options in the food village

• VIP package pricing and inclusions — ratification by finance team

• Artist meet-and-greet agreements — negotiated in artist contracts

• Family Adventure Zone vendor/operator sourcing

• Child safety and staffing ratio requirements

• Designated site area with seating, tents/canopy structures, and low-noise environment

• Minimum staffing: trained prayer volunteers and at least 1 licensed pastor on rotation

• Clear directional signage throughout the festival grounds

• Intake process for salvation decisions and follow-up resource distribution

• Coordination with Ministry Partner Area for referrals and church connections

• Failure to identify credible anchor partner early enough

• Fundraising falling short of commitments made publicly

• Program feeling performative without genuine community integration

• Capture every faith decision, baptism, and prayer request made during the festival

• Connect new believers to local church communities within 7 days of the event

• Provide a structured 90-day discipleship journey for all decision-makers

• Measure spiritual impact alongside attendance metrics

• Build a long-term relationship between Christ Strong Festival and new believers

• Physical decision cards available at all ministry touchpoints: Prayer Village, Baptism Pavilion, Main Stage altar calls, and Ministry Partner Area

• Cards collect: name, email, phone, zip code, church preference, decision type (salvation, rededication, baptism interest, prayer request)

• Bilingual cards (English/Spanish) required

• QR code on card links to digital registration form for immediate mobile capture

• All physical cards digitized within 24 hours of collection

• Mobile-optimized landing page for real-time decision registration

• QR codes posted at all ministry touchpoints throughout the festival grounds

• Text-to-register option (SMS keyword to short code)

• Volunteer-assisted tablet registration at Prayer Village and Baptism Pavilion

• Integration with church matching database required

• Day 1: Welcome text with name personalization and follow-up team contact

• Day 3: Scripture encouragement and prayer offer

• Day 7: Church match text with direct link to church info

• Day 14: Simple check-in ("How are you doing?")

• Day 30: Resource link and invitation to respond

• Day 60: Encouragement and community resource

• Day 90: Celebration message and 2028 invitation

• Partner with minimum 20 local churches across Washoe County and surrounding region

• Church matching based on: zip code proximity, denomination/style preference, family composition, language preference

• Each partner church designates a New Believer Liaison responsible for receiving and following up on referrals

• Church receives referral within 48 hours of festival close

• Church reports back on connection status within 30 days

• Christ Strong provides churches with follow-up resource kit and training

• Dedicated Follow-Up Team of 15–25 trained volunteers

• Training covers: active listening, faith sensitivity, privacy protocols, and escalation procedures

• Each volunteer assigned a caseload of 10–20 new believers for personal follow-up

• Team operates for minimum 90 days post-festival

• Weekly team check-ins during 30-day window, bi-weekly thereafter

• Volunteer coordinator reports to Ministry Director

• Explicit consent required on all decision cards and digital forms

• Data stored in secure, access-controlled CRM system

• Data shared only with designated partner churches and follow-up team

• Retention policy: data held for 2 years, then anonymized or deleted

• No data sold or shared with third parties under any circumstances

• Privacy policy published on festival website

• CRM platform capable of managing 500–2,000 new believer records

• Email automation platform (Mailchimp, HubSpot, or equivalent)

• SMS platform with opt-in compliance (Twilio, SimpleTexting, or equivalent)

• Church matching database or integration

• Volunteer management module for follow-up team assignments

• Reporting dashboard for leadership review

• Select CRM and communication platform

• Designate Follow-Up Program Director

• Establish church partner network (minimum 20 churches)

• Define decision card design and bilingual requirements

• Confirm data privacy policy with legal counsel

• Set 90-day follow-up budget

• Define success metrics and reporting cadence

• Recruit 50–100 UNR student volunteers across all festival departments

• Partner with UNR's Student Volunteer Center and campus ministry organizations

• Offer academic credit opportunities through service-learning agreements

• Provide formal letters of recommendation for outstanding student volunteers

• Create a UNR Student Volunteer Captain role for leadership development

• Partner with UNR's College of Business and Hospitality Management programs

• Offer capstone project opportunities tied to real festival planning challenges

• Invite event management faculty to serve as planning advisors

• Create a student event management internship track (3–5 positions)

• Provide access to festival planning documents for academic case study use

• 2–3 paid or credit-bearing marketing internship positions

• Responsibilities: social media content, email campaigns, campus promotion, graphic design

• Supervised by Christ Strong Marketing Director

• Portfolio-building opportunity for students

• Potential for post-festival employment or ongoing contract work

• Partner with UNR's Reynolds School of Journalism and Media Studies

• Student film/video crews for festival documentary and recap content

• Photography teams for official festival photography

• Live streaming production support

• Post-production editing opportunities for recap videos and highlight reels

• Invite UNR student journalists to cover the festival as credentialed press

• Partner with KUNR Public Radio (UNR's NPR affiliate) for pre-event coverage and potential live broadcast

• Student broadcast journalism practicum opportunities

• Festival press credential program for student media outlets

• Post-event feature story opportunities for student publications

• Partner with UNR's Hospitality Management program for VIP and guest services staffing

• Student hospitality teams managing VIP lounge, artist hospitality, and guest services areas

• Real-world hospitality practicum credit for participating students

• Faculty supervisor engagement for quality oversight

• Formal evaluation and feedback process for academic program improvement

• Dedicated UNR student ticket pricing tier (discounted GA)

• Block ticket purchase option for student organizations

• Campus ticket distribution through UNR Student Union and online portal

• Student ID verification at gate for student pricing

• Target: 500–1,000 UNR student attendees in Year One

• Tabling events in UNR Student Union and campus common areas

• Flyer and poster distribution across campus (with UNR approval)

• Digital promotion through UNR student email lists and campus social channels

• Faculty classroom announcements (with department approval)

• Campus digital signage and display advertising

• UNR campus radio and podcast promotion

• Host a Christ Strong Festival preview event on campus (spring semester 2027)

• Artist acoustic performance or speaker engagement on campus

• Volunteer recruitment fair at UNR Student Union

• Faith and community panel discussion co-hosted with campus ministry organizations

• Operation Honor awareness event with veteran student organizations

• Invite UNR faculty or administrators to participate as festival speakers or panelists

• Coordinate with UNR's College of Liberal Arts for faith, culture, and community dialogue programming

• Offer UNR President or Chancellor a ceremonial role at the festival

• Academic panel on faith, community, and social impact

• Real-world experiential learning for students across multiple disciplines

• Community engagement and civic partnership credit for the university

• Positive media coverage and community visibility

• Alumni and donor engagement opportunities

• Research and case study material for academic programs

• Strengthened relationship with Reno faith community

• Significant reduction in staffing costs through student labor

• Access to professional-grade media production at reduced cost

• Institutional credibility and community trust

• Built-in promotional channel to 21,000+ students

• Long-term talent pipeline for future festival leadership

• Academic partnership elevates festival's civic standing

• Partnership must be structured to respect UNR's public institution status

• Faith-based programming cannot be mandatory for student participants

• All student participation must be voluntary and academically appropriate

• Formal MOU (Memorandum of Understanding) required before any official partnership is announced

• Avoid any appearance of university endorsement of specific religious doctrine

• Identify UNR partnership liaison (President's Office, Community Engagement, or Academic Affairs)

• Determine which academic departments to approach first

• Define internship compensation structure (paid vs. credit)

• Draft formal MOU for legal review

• Set student ticket pricing tier

• Confirm pre-festival campus event concept and timeline

• Assign UNR Partnership Coordinator role

• Determine Main Stage dimensions from headliner riders

• Select stage rental/production vendor

• Confirm Second Stage positioning on site plan

• Define stage changeover times in production schedule

• Establish backline/shared equipment policy

• Confirm ADA viewing area requirements

• Stage safety inspection plan from qualified structural engineer

• Weather monitoring protocol for stage safety decisions

• Single production vendor for both stages or split?

• In-house production management vs. outsourced production company?

• Headliner production advance process and rider fulfillment budget

• Engage PR firm with faith-based and regional event experience

• Develop pre-event media story calendar (venue, artists, Operation Honor, etc.)

• Secure print and broadcast media coverage in Northern Nevada market

• National Christian media outreach through K-LOVE and partner networks

• Live streaming agreement — platform TBD

• On-site video/photography production team

• Press credential and media access policy

• Post-event recap video production

• K-LOVE live broadcast or recap integration

• Artist deposits required before ticket revenue materializes

• Sponsorship payments delayed beyond contracted terms

• Early-bird ticket revenue slower than projected

• Unexpected production cost overruns in Q2–Q3 2027

• Secure presenting sponsor commitment before Q2 2026 artist deposit obligations

• Negotiate phased payment terms in all major vendor contracts

• Establish event reserve fund from Foundation seed capital (recommend 10–15% minimum)

• Monthly cash flow reporting to Foundation board

• Engage accountant/CFO with event finance experience

• Confirm executive leadership team — who leads the festival day-to-day?

• Define authority boundary between Christ Strong Foundation and Christ Strong Productions

• Determine compensation model for core team (salary, contract, volunteer)

• Establish Foundation board approval thresholds for expenditures

• Set attendance targets: confirm minimum (10K), target (15K), max (20K)

• Identify and approach Friday evening headliner (Christian EDM)

• Identify and approach Saturday evening headliner(s)

• Confirm Reno-area church to host Saturday Morning Church in the Park

• Identify Closing Revival speaker candidate

• Execute venue use agreement with Washoe County Parks

• Confirm three primary public entry points on site plan

• Determine need for overflow parking and shuttle program

• Confirm generator vs. grid power feasibility study

• Set ticket pricing across all tiers before ticket platform selection

• Set sponsorship investment levels for all four tiers

• Confirm VIP package inclusions and price point

• Determine food truck fee model (flat, percentage, hybrid)

• Establish Operation Honor fundraising goal

• Initiate formal K-LOVE partnership conversation

• Identify primary Northern Nevada veterans organization for Operation Honor

• Launch church partner recruitment and define program tiers

• Engage legal counsel for entity structure, contracts, and permitting

• Determine alcohol/no-alcohol policy for festival grounds

• Confirm child safety/staffing ratio requirements for Family Adventure Zone

• Determine media rights and livestream strategy

• Entity structure confirmed (Foundation + Productions)

• Legal counsel engaged

• Executive Director confirmed

• Department directors hired/contracted

• Board oversight framework established

• Venue use agreement executed

• All required permits obtained

• Site plan approved by all departments

• Infrastructure survey completed

• Power plan finalized

• Fencing and perimeter plan approved

• All artists contracted

• All speakers confirmed

• Technical riders collected and fulfilled

• Performance schedule finalized

• Stage changeover plan approved

• Production vendor contracted

• Stage design finalized

• Audio systems specified and contracted

• Lighting system specified and contracted

• LED/video system specified and contracted

• Generator plan finalized

• Security plan finalized and approved

• Security vendor contracted

• Medical services contracted

• Emergency Response Plan documented

• Volunteer program launched

• Volunteer training completed

• Final budget approved by Foundation board

• Ticketing platform selected and configured

• Ticket sales live

• Presenting sponsor secured

• All sponsorship tiers launched

• Insurance coverage bound

• Church partnership program launched

• Prayer Village staffing plan complete

• Baptism Pavilion operational plan complete

• Operation Honor partner agreement signed

• Brand identity system complete

• Festival website live

• Social media accounts active

• Lineup announcement campaign executed

• K-LOVE media partnership confirmed

• PR firm engaged

• All artist contracts fully executed

• All artist technical riders reviewed and fulfilled

• Final production schedule distributed to all departments

• Artist travel and hotel accommodations confirmed

• Artist hospitality riders fulfilled and confirmed

• All speakers fully briefed on content guidelines and scheduling

• Saturday morning church service lead pastor confirmed and briefed

• Closing Revival speaker confirmed and briefed

• All production vendor contracts fully executed

• Load-in/load-out schedule published and confirmed

• Stage plot and input lists received from all artists

• Power plan finalized and generator fuel logistics confirmed

• Weather monitoring service activated

• Security staffing plan finalized and briefings scheduled

• Medical team fully contracted and briefed

• Volunteer assignments completed and communications sent

• All vendor and food truck placements confirmed

• Credential/wristband system tested and ready

• Site signage designed, printed, and ready for installation

• All permits in hand

• Attendee pre-event communication plan finalized

• Media credential list finalized and approved

• Social media content calendar for event week approved

• Internal communications/radio plan distributed to all staff

• Emergency communications protocol distributed

• Site access confirmed for all crew

• Fencing installation begin

• Generator placement and power distribution begin

• Stage structure delivery and installation begin

• Operations Compound and Command Center setup

• Medical stations positioned and equipped

• Volunteer Headquarters established on-site

• Stage structure complete and safety-inspected

• Audio system install and initial testing

• Lighting system install and focus

• LED/video system install and testing

• Food truck placement and power connection

• Vendor Marketplace setup begin

• Prayer Village tent installation and furnishing

• Baptism Pavilion setup and water system test

• Family Adventure Zone installation begin

• Full production tech rehearsal / sound check

• All departments conduct final walkthrough

• Security team briefing and post assignments distributed

• Medical team briefing completed

• Volunteer briefing and training sessions completed

• Credential distribution to all artists, crew, and staff

• Signage installation complete throughout grounds

• Entry gate systems tested (ticket scanning)

• Artist hospitality fully stocked and ready

• Emergency Response Plan briefing with all department heads

• Weather forecast reviewed — contingency plan activated if needed

• Social media "day of" content pre-loaded and scheduled

• Friday gates open — festival begins

• All-hands morning briefing — department leads confirm readiness

• Gates open — ticket scanning active at all three entrances

• Food Truck Village open and operational

• Vendor Marketplace open

• Ministry Partner Area open

• Prayer Village open and staffed

• Family Adventure Zone open and staffed

• Stage manager confirms artist schedule with all artists

• Regional artists perform — Stage Monitor check

• National artist performances — scheduled per production schedule

• Friday evening speaker — confirmed and backstage

• Friday EDM headliner performance

• Gates close — controlled exit procedures activated

• Security sweep of grounds post-close

• Daily debrief — all department leads

• Morning all-hands briefing

• Saturday Morning Church in the Park — setup and service

• Both stages operational for afternoon programming

• Alternating stage schedule — Stage 1 and Stage 2 managed by stage managers

• Baptism Pavilion activated — pastoral team on station

• Prayer Village staffed through full day

• Operation Honor programming moment — on-stage recognition

• Afternoon speaker moments and prayer activations on schedule

• Saturday evening headliner performances — per production schedule

• Closing Revival speaker — confirmed and prepared

• Final worship experience

• Altar/response moment — Prayer and Ministry teams deployed

• Post-service follow-up packets distributed

• Controlled exit procedures — all gates

• Security and medical final sweep

• Post-event leadership debrief

• Collect and tabulate salvation decision cards

• Collect and tabulate baptism count

• Collect Prayer Village interaction data

• Distribute new-believer follow-up resources to church partners

• Follow up with all individuals who made decisions for first-steps connection

• Report spiritual impact metrics to Foundation board and church partners

• Complete site load-out and vendor departure

• Site restoration to pre-event condition (per venue agreement)

• Equipment return/reconciliation with all rental vendors

• Security incident report compiled

• Medical incident report compiled

• Conduct all-team debrief and lessons learned session

• Collect and reconcile all revenue (ticket, vendor, merchandise, donations)

• Process all remaining vendor and contractor payments

• Operation Honor fundraising total confirmed and disbursed

• Prepare final financial report for Foundation board

• Confirm sponsor deliverables fulfilled — send completion reports

• Issue all required tax receipts and donation acknowledgments

• Publish post-event recap content (social, email, website)

• Collect and archive all media coverage

• Release post-event recap video

• Send thank-you communication to all attendees (email list)

• Send formal appreciation letters to all sponsors and partners

• Send church partner impact report

• Issue press release with final attendance and impact numbers

To create the conditions for genuine, lasting transformation in the lives of everyone who walks through those gates in September 2027.